Write a Standard Operating Procedure (SOP) for this task: [task name].

Who does it: [role]. How often: [daily / weekly / per customer]. Tools used: [software, websites].

What I currently do (rough steps):

"""

[describe your steps in your own words]

"""

Format: Purpose, Scope, Tools needed, Numbered steps (one action each), Quality checks, Common mistakes and fixes, Who to ask for help. Use simple sentences. Mark anything unclear with [confirm].

How to use this prompt

  • Describe the process as you really do it.
  • Have a colleague follow the SOP once and note where they get stuck.
  • Update it every few months.

Example

"How we process a refund" becomes 9 numbered steps with a final checklist before you close the ticket.

Tips for better results

  • Add screenshots after each step for software tasks.
  • Version-date the document so everyone uses the latest copy.

This prompt works with ChatGPT, Google Gemini, Claude, Microsoft Copilot and most other AI chat tools. Replace everything in [brackets] with your own details. AI can make mistakes, so check important facts before you rely on them, and never paste private or confidential information.