Act as a professional business communicator. Read the email below and write a reply.

My role: [your job title]

Tone: [friendly / formal / firm but polite]

My decision or answer: [what you want to say: accept, decline, ask for more time, etc.]

Keep it under [120] words, with a clear subject line, a greeting, short paragraphs and a polite closing.

Email to reply to:

"""

[paste the email here]

"""

How to use this prompt

  • Paste the prompt into ChatGPT, Gemini or Claude.
  • Fill in the brackets, then paste the email you received.
  • Read the draft, add names or dates, and send.

Example

Role: Project coordinator. Tone: friendly but formal. Decision: I can deliver the report on Friday instead of Wednesday. The AI returns a short reply with a subject line, an apology for the delay and a firm new date.

Tips for better results

  • Add "Give me 2 versions: one short, one detailed" to compare.
  • Never paste passwords, bank details or confidential client data into any AI tool.

This prompt works with ChatGPT, Google Gemini, Claude, Microsoft Copilot and most other AI chat tools. Replace everything in [brackets] with your own details. AI can make mistakes, so check important facts before you rely on them, and never paste private or confidential information.